ByLaws

 

TABLE OF CONTENTS

  


 

 

Article I PREAMBLE

 

Article I Section 1 PURPOSE: General

 

Article I Section 2 PURPOSE: Specific

 

Article I Section 3 Purpose: NONDISCRIMINATION

 

Article I Section 4 OFF-CAMPUS ISSUES

 

Article I Section 5 CAMPUS POLICIES

 

Article II NAME

 

Article III TRUST ACCOUNT

Article III Section 1 MAINTENANCE

Article III Section 2 USAGE

Article III Section 3 DISPERSAL OF FUNDS

 

Article IV MEMBERSHIP

Article IV Section 1 CATEGORIES OF MEMBERSHIP

I. General Member

II. Alumni Member

III. Presidential Division of Oath

Article IV Section 2 ELIGIBILITY REQUIREMENTS

President

VP/Internal Internship Chair/Inter-Collegiate Council

Treasurer

Secretary

Article IV Section 3 SUSPENSION

 

Article V OFFICERS

Article V Section 1 CATEGORIES OF OFFICERS

Article V Section 2 DUTIES

President

Internal Vice President (IVP)/Intern Chair

External Vice President/ Internal Collegiate Council Representative

Treasurer

Secretary

Public Relations

Academic Mentorship Chair

Events Coordinator

Culture Night Director

Master of Media (Formerly Web Master)

Historian

Article V Section 3 ELIGIBILITY

Article V Section 4 REMOVAL FROM OFFICE

 

Article VI ELECTIONS

Article VI Section 1 NOMINATIONS

Article VI Section 2 TIME OF ELECTION

Article VI Section 3 PROCEDURE

Article VI Section 4 ASSUMPTION OF OFFICE

Article VI Section 5 VACANCIES

 

Article VII MEETINGS

Article VII Section 1 REGULAR MEETINGS

Article VII Section 2 SPECIAL MEETINGS

 

Article VIII QUORUM

 

Article IX COMMITTEES

Article IX Section 1 ELIGIBILITY

Article IX Section 2

 

Article X DUES

 

Article XI ADVISOR

Article XI Section 1 ELIGIBILITY

Article XI Section 2 SELECTION AND APPOINTMENT

Article XI Section 3 DUTIES

 

Article XII AMENDMENT

Article XII Section 1 MEANS OF AMENDMENT

Preceding Year Amendment

Immediate Amendment

Article XII Section 2 APPROVAL

Article XII Section 3 COMPLIANCE

 

Article XIII AFFILIATED SUB-DIVISIONS

Article XIII Section 1 VDC

Article XIII Section 2 Traditional

Article XIII Section 3 Choir

Article XIII Section 3 Intramural Team
 

 

CALIFORNIA STATE POLYTECHNIC UNIVERSITY, POMONA

VIETNAMESE STUDENTS ASSOCIATION

CLUB/ORGANIZATION BY-LAWS

 

Last edit: June 2, 2017

 

All Club/Organization By-Laws must contain the information indicated in these sample By-Laws and in the same sequence. Material in italics must be included verbatim. Additional information may be added where appropriate, but simplicity is recommended.

 

All Charter provisions must contain the information indicated in these sample Charter provisions and in the same sequence. Material in italics must be included verbatim. Additional information may be added where appropriate, but simplicity is recommended.

 

CALIFORNIA STATE POLYTECHNIC UNIVERSITY, POMONA

 

Founding Date: 1969

VCN Anniversary: 1981

 

Article I PREAMBLE

Article I Section 1 PURPOSE: General

 

The Vietnamese Students Association exists for the betterment of the California State Polytechnic University, Pomona.

 

Article I Section 2 PURPOSE: Specific

(Be as specific as possible regarding the purposes of your club. Use separate sections for each purpose, making complete sentences.)

 

The purpose of this organization shall be:

 

I. To promote goodwill, understanding, and friendship between Vietnamese Students and all other students at Cal Poly Pomona.

 

II. To unite Vietnamese/Non-Vietnamese students in order to help one another.

 

III. To promote the Vietnamese culture throughout Cal Poly Pomona.

 

Article I Section 3 Purpose: NONDISCRIMINATION

 

The Vietnamese Students Association

shall not be discriminatory in terms of race, ethnicity, religion, color, age, sex, sexual orientation, national origin, citizenship, gender, physical or mental ability, marital status, financial or social status. (Organizations classified as social fraternities or sororities need not include the word "sex".)
 

Article I Section 4 OFF-CAMPUS ISSUES

This organization and/or its members, when taking stands on issues, recognizes and will fulfill the obligation to make clear that it/they in no way represent(s) the official position of the California State Polytechnic University, Pomona.

 

Article I Section 5 CAMPUS POLICIES

This organization and/or its members, when conducting organizational business, on or off campus, recognizes and will uphold the University's Alcohol & Other Drugs Policy.
 

Article II NAME

The official name of the organization shall be the Vietnamese Students Association, California State Polytechnic University, Pomona. (The name of the club must be one which will not be confused with another club already existing on campus; it should be appropriate to the purposes of the club and clearly indicate the club's objectives.)

 

Article III TRUST ACCOUNT

Article III Section 1 MAINTENANCE

This organization, pursuant to its charter obligation, shall maintain a trust account with the ASI Business Office. Pursuant to the California State University Board of Trustees, the Executive Orders 648 and 731 states that all funds received on behalf of the University, its auxiliaries or affiliated organizations are required to be administered through the campus' Chief Financial Officer, the Vice President of Administrative Affairs. Student clubs and organizations are identified as affiliated organizations. The policy further states that any account with a bank or financial institution not approved by the campus' Chief Financial Officer is strictly prohibited.

 

Article III Section 2 USAGE

All monies of this organization shall be deposited in, and disbursed from, this account following procedures outlined by the ASI Business Office.

 

Article III Section 3 DISPERSAL OF FUNDS

Should this organization become inactive by failing to apply for charter renewal, the trust account will be held as an inactive account for two (2) academic years. In the event this organization does not become active during the two (2) year period it is hereby declared that any funds remaining in said account are to be transmitted to (please give name and address of the proposed non-profit organization), an educational, charitable organization to aid this organization in carrying out its objectives. If said organization is no longer functioning at that time, or if its objectives are no longer consistent with its original educational, charitable purposes, then the funds of this organization shall be transferred to the Associated Students, Inc., California State Polytechnic University, Pomona, general fund.

 

Article IV MEMBERSHIP

Membership must constitute a minimum of 5 CSU students enrolled in at least one class. Up to 20% of the organization may be individuals who are not CSU students. Only students enrolled at the CSU campus may vote on issues that come before the organization.

 

Article IV Section 1 CATEGORIES OF MEMBERSHIP

(List the categories, defining each in a separate subsection [i.e. Active, Associate, Alumni, Honorary, etc.]. Indicate the criteria for each type of membership. Care must be taken that this section does not contradict Article 1, Section 3 above, and that the student privilege of active membership [voting, holding office, etc.] is not restricted by any of these categories.)

 

The membership of this organization shall be classified as follows:

I. General Member

Membership is open to all members with the eligibility to vote for issues or concerned as long as he/she is student of Cal Poly Pomona. Note: External members have the same eligibility of general members minus the ability to vote.


II. Alumni Member

Members who graduate while in Cal Poly Pomona VSA will be recognized as a member for life, with exception of not being eligible to vote. They will be respected and welcome just as that as any current member.


III. Presidential Division of Oath

All presidents may be considered an external student advisor after their term is completed. In such respect, a president maintains a lifetime servitude to VSA even if he/she has graduated or left, and can be called forth for advice and assistance to a degree of reasonable manners, but does not make the final decisions if he/she is not in term. These include as from the list below:
 

2004-2005: Richelle Mai/Henry Pham

2005-2006: Benjamin Do

2006-2007: Victor Nguyen

2007-2008: Frank Tran

2008-2009: Matt Del Rosario & Denise Nguyen
2009-2010: Michael “Miguel” Toan Huynh & Michelle Phung

2010-2011: Sam Tran
2011-2012: Nguyen Tran

2012-2013: Christopher Alanis & Theodore Pascual

2013-2014: Phien Le & Phat Duong

2014-2015: Kim Vo & Kenny Luong

2015-2016: Jerry Lee

2016-2017: Jonathan Trang

 

Article IV Section 2 ELIGIBILITY REQUIREMENTS

Active members must be members of the Associated Students, Inc. at California State Polytechnic University, Pomona. (Add any other eligibility requirements your organization may have for active members. Specify eligibility requirements for all other categories of members, outlining in the same order as in Section 1 of this Article. Be sure to include what an eligible person must DO in order to belong and remain in that category of membership [pay dues, attend a specified percentage of meetings, etc.].)

 

At the time he assumes responsibility for a committee, a committee chairman must have an all college GPA of 2.0 or better, not be on disciplinary probation, and be enrolled as a full time student. To continue in office, he must maintain an all college GPA of 2.0 or better, not be on disciplinary probation and be enrolled as a full time student according to his college classification except during summer quarter.

 

To be eligible for a specific cabinet position:

President

Must have served at least one year service of executive board under the California Polytechnic State University, Pomona - Vietnamese Students Association, as a confidence of experience and integrity.

 

IVP/Internal Internship Chair

Must have served at least one year service of executive board or that of internship under the California Polytechnic State University, Pomona - Vietnamese Students Association.

 

EVP/Inter-Collegiate Council

Must have served at least one year service of executive board, internship under the California Polytech

nic State University, Pomona - Vietnamese Students Association, OR at least one year in Union of Vietnamese Student Associations’ staff (Must also have a referral from UVSA executive board member/coordinator and have participated in more than 50% of UVSA events.)

 

Treasurer

Must have served at least one year's service of executive board or that of internship under the California Polytechnic State University, Pomona - Vietnamese Students Association.

 

Secretary

Must have served at least one year's service of executive board or that of internship under the California Polytechnic State University, Pomona - Vietnamese Students Association.

 

Note: The Allowance of "Co" positions are allowed as method of work delegation but not recommended as inflation of executive board may result in harder decisions, consenting votes, meetings, attendance, etc.

 

Article IV Section 3 SUSPENSION

(State the provisions for suspension of members. These may include: disorderly conduct, gross misdemeanor, or other behaviors unacceptable to your organization.) A member may be suspended or removed for the above stated reasons following a hearing by the membership of the organization (or some other satisfactory method of due process).

 

If a member displays unrespectable actions internally or externally, the board may ask to address the behavior to the individual privately. In the case that the member does not complies or continues disorderly conduct, gross misdemeanor, or other behaviors unacceptable to your organization, such member will be suspended.

 

Article V OFFICERS

All club officers must be enrolled at the university and maintain a minimum 2.0 GPA. Officers must be enrolled in at least 9 units per quarter for a minimum of two quarters.

 

*address exception at the end.

 

Article V Section 1 CATEGORIES OF OFFICERS

(Enumerate the elected officers such as President, Vice President, Secretary, Treasurer, Reporter, Historian, etc.)

 

Executive Board Positions and Chain of Command (In order)

 

-President*

-Internal Vice President/Intern Chair*

-External Vice President/ Internal Collegiate Council Representative*

-Treasurer*

-Secretary*

-Public Relations

-Academic Mentorship Chair

-Events Coordinator

-Culture Night Director

-Master of Media

-Historian

 

*These positions are marked as cabinet positions. UVSA event ICC precedes IVP.

 

Article V Section 2 DUTIES

(The duties of each officer must be described in detail, listing according to the order of Section 1 above. Be sure to specify who has the authority to expend organizational funds, call special meetings, etc. Be certain to use non-discriminatory language such as he/she or they.)

 

President

a. He/she shall represent the organization in all its official relations to all forms of student body or communities.

b. He/she takes charge of ensuring the morale, and personal affairs of the executive board.

c. He/she will be responsible for the integrity, morality, and traditions of the Vietnamese Students Association.

d. He/she will have the ability to forthcome final decisions in matters that have divided opinions.

e. In the case of absence of any position(s), he/she will assume the roles of said position(s) until it can be filled.

f. Co-liaison for the Alumni Network with Academic Mentorship Chair.

g. Must enforce probation/suspension of executive board member who has a G.P.A. of under 2.0

 

Internal Vice President (IVP)/Intern Chair

a. The Internal Vice President shall assume all the authorities and functions of the President in his temporary absence.

b. The IVP is to be in charge of interns and intern placement.

c. The IVP is the representative to all internal events, clubs, and MCC affairs.

d. Liaison between interns and Executive board.

e. Must host a inter-club event every quarter.

f. Must lead interns in hosting a community outreach event that goes for the whole year.

 

External Vice President/ Internal Collegiate Council Representative

a. He/she shall go to all of the UVSA meetings held every Sunday in Orange County.

b. Maintain the representation of CPP to UVSA and all external organizations.

c. Maintain external cultural integrity to the community.

d. Representative of CPP to the Vietnamese community.

 

Treasurer

a. The Treasurer shall handle all financial matters, keep and report financial situations, as well as record fees.

b. He/she shall prepare periodical financial statement to be presented at every staff meetings.

c. He/She will assist the Secretary in maintaining fundraisers and sponsorships for VSA.

d. In charge of keeping record of inventory and assets.

e. In charge of allocating funds to the collective philanthropy project.

f. He/she will do any signage of paperwork that involves the assets of VSA (excludes fundraisers, community service, and sponsorships. Includes retreats)

 

Secretary

a. He/she shall keep and prepare minutes of all e-board meetings.

b. He/she will be in charge of penalties for all executive board that slack in their duties.

c. He/she will be in charge of maintaining the community service, philanthropy, sponsorships, and fundraising for VSA.

d. He/She will keep all important and legal documents of VSA.

 

Public Relations

a. In charge of design.

b. Continuous promotion of the organization into the local, distant, internal and external communities.

c. To be the main promoter of VSA’s events.

d. Liaison between members and Executive board.

e. To keep record of members’ attendance at ALL VSA events.

f. Must make marketing designs for all VSA events.

 

Academic Mentorship Chair

a. Maintains the education integrity as a student organization.

b. Main coordinator of the Vietnamese Graduation.

c. He/She will maintain the relationship between the club and the club advisor.

d. He/She will be in charge of the Anh Chi Em program.

e. Co-liaison to the Alumni Network with President.

f. Main coordinator of the Academic Workshop.

g. Make sure that G.P.A. of executive board members is a 2.0 minimum.

g1. In the case that an executive board member goes below a 2.0 minimum then he/she must notify president and push for consequence

 

Events Coordinator

a. Make entertaining events and sources of outlet to demonstrate a social yet cultural organization.

b. In charge of collaborating with other schools for non-UVSA events.

c. Assist public relations in keeping record of members’ attendance at events.

d. Will aid in social events pertaining to another VSA position, (ie. Culture Night Director and Academic Mentorship Chair.)

e. Must have at least one major event per quarter (public events)

f. In charge of collaborating with other CPP organizations for non-MCC events.

 

Culture Chair

a. Responsible for the creation of a "Culture Night," to demonstrate and express the talents and history of the Vietnamese Students Association of CPP to the communities.

b. Allowed to create sub-committees for assistance.

c. Be the main liaison between VSA and the coordinators of internal sub groups such as Vietnamese Dance Crew modern team, Choir, Traditional Dance, Shadow Arts, and Lion Dance

d. Make at least one cultural events and sources of outlet to demonstrate the cultural aspect of VSA per quarter.

e. Attend external UVSA organization’s Culture Shows.

 

Master of Media

a. To be in charge of all digital media productions, social medias, phone contacts, etc. This includes, VCN, VMA’s, and film festival.

b. Maintain continuous updates of the website and emails to ensure information sortment.

c. In charge of the coordination and production of the annual Showdown.

d. Maintaining a consistent stream of videos.

e. In charge of coordinating with Treasurer for annual website payment.

f. Must work in conjunction with Public Relations Chair in doing promotional videos for VSA events

g. Must go to every event to record activities (if circumstance does not allow then they must find a replacement for said event)

 

Historian

a. In charge of preservation of the history of VSA.

b. To keep record of all events via media and photography.

c. To assist public relations in the recording of members’ attendance.

d. To record (video) the election process, candidates speech, questions, and answers.

e. In charge of coordinating with Treasurer for bi-annual photogallery payment.

g. Must go to every event to record activities (if circumstance does not allow then they must find a replacement for said event)

 

 

Article V Section 3 ELIGIBILITY

At the time of assuming office and during tenure in office, an elected officer must meet all of the eligibility requirements as stated by the University. He/she will sign a Statement of Eligibility form when assuming office, and thereafter will accept the responsibility of monitoring his/her own grades and unit load to meet these requirements each quarter he/she is in office.

 

Article V Section 4 REMOVAL FROM OFFICE

(Specify how and when motions to remove an officer from office are made, whether from the floor, by petition, by an officer's motion during an officer meeting, by a committee, or by any other means; do allow time for the officer to form and present a defense. For example: An officer may be removed from office if that person neglects the duties of their position or violates the organization's bylaws. In order to remove an officer from an elected position, an officer must recommend the removal from office at officer meeting or a special meeting, following the club meeting bylaws, Article VII. A minimum of one week must pass before the vote can be cast to remove the officer. The officer in question will be notified in writing of the removal from office recommendation, and will be invited to defend their position. A vote will be taken at this meeting; all officers are allowed one vote. Majority vote decisions are final and non-reversible. Once an officer is removed from office, the procedure for filling a vacancy, Article VI, Section 5, entitled Vacancies, will be implemented.)

 

If an executive board member does not maintain a 2.0 or displays the lack of mannerism and professionalism of being an executive board member, then that member will be asked to leave. Any executive board may choose to bring forth the process of voting of removal. For removal to pass, a majority vote of 2/3 of the executive board must take place.

 

 

Article VI ELECTIONS

Article VI Section 1 NOMINATIONS

(Specify how and when nominations of officers are made, whether from the floor, by petition, by a committee, or by any other means; specify how far in advance of actual elections such nominations take place.)

 

Officer candidates are nominated by Cal Poly Pomona’s VSA members of the floor in the proper respectable manner announcements at the start of spring quarter. Candidates are to accept/decline nominations prior to the first election date.

 

Article VI Section 2 TIME OF ELECTION

(Specify the time when regular elections of officers will take place. It is recommended that such elections take place annually during Spring Quarter.)
 

Elections will commence when the time permits.
 

Public announcement to general members of gained positions will be announced during final ceremonies.

 

Article VI Section 3 PROCEDURE

(Specify HOW officers are elected; whether by a secret ballot, a show of hands, or some other means; the percentage of votes needed, generally a plurality [whoever receives the most votes] or a majority [ whoever receives fifty percent plus one of the votes cast]; and, who will be responsible for counting the votes [preferably the advisor or another impartial person.] In cases where a majority vote is required, specify procedures for a run-off election should no candidate receive a majority.

 

The percentage of votes needed to be elected will be held as majority rule, whoever receives fifty percent plus one of the votes cast, will be the elected candidate.

 

Officers are elected by secret ballot by the Cal Poly Pomona VSA’s general members as well as the Executive board. To ensure fairness as well as timeliness, no extended voting shall occur unless on dire reasons.

 

The votes of the Executive board counts for two. In the case of absence of an Executive board member, procedures for absentee voting will commence during the next Executive board meeting. After viewing the taping of the candidate(s) speech(es) and Q&A, they will be given the ballot to vote.

 

The secretary will be in charge of recording the members attendance and will be in charge of collecting and maintaining a private count of the votes until a proper time of announcement. Records of being a member or sign up of being a member is needed to provide a given amount of numeric confidence of said elected officers. In the event that the secretary is running for another position, the next highest and available Executive board member will take charge of counting the votes.

 

It is recommended that the election process is held at U-hour on Tuesdays and Thursdays.

 

Election process must follow the strict guidelines of:

  • Each candidate must stay within a 3 minute speech.

  • Presidential candidates must stay within a 5 minute speech.

  • Each candidate will receive at least one question from the current Executive board member of said position.

  • Q&A time will be up to the discretion of each Executive board. (It is recommended that each cabinet position has a longer questionnaire time.)

 

** Electoral Vote: in the case of an unopposed candidate, the Executive board will go through the process of an electoral vote.

 

The electoral vote process allows Executive board to override the popular vote (general members’ vote).

 

An unopposed candidate’s results in the first election (general meeting election) will not be accounted for as an unopposed candidate will go through a second election during an Executive board meeting. Executive board will vote based off the prior year’s work and experience and will determine if the candidate is right for the position. In the electoral vote, if the board members’ decision is unanimous, then the candidate will no longer be accepting that position on the following year’s Executive board.

 

Article VI Section 4 ASSUMPTION OF OFFICE

(Specify when a newly elected officer will take office and how long he/she holds that office. It is recommended that officers assume office between May 15 and June 15 of each year to facilitate the rechartering of the organization and other administrative duties.)

 

Newly elected officers will take office right when the summer quarter goes into effect and the term will be one year of servitude. President will maintain a servitude of one year with the following year as a student advisor for the following Executive board.

 

 

Article VI Section 5 VACANCIES

(Specify the procedures used to fill a vacant office in case an officer resigns or is unable or unwilling to complete his/her term. If the procedure varies according to the office, use a separate subsection for each procedure. In the event an election is part of that procedure, include the appropriate election provisions in a manner similar to Section 3 above.)

 

Should a position becomes vacant, the NEW Executive board may hold a private electoral meeting for said position. The newly elected president will take charge of as voting referee, should the president not be present, said person shall go down the chain of command to the vice president and etc. It is to be noted that a position may remain vacant at the discretion of the NEW Executive board.

 

Article VI Section 6 ELECTIONS COMMITTEE

Elections committee will be made up of individuals from the executive board who are not running for the following year’s board.

 

No more than three members are to be on elections committee.

 

No member of the elections committee is allowed to disclose any result from the elections until the elections are over.

 

Members of elections committee must enforce all things in the elections (process and punishments)

 

Violation of disclosure shall result in removal of elections committee and all votes of violator are void.

 

Punishments for candidates can include the removal of candidacy.

 

Article VII MEETINGS

Article VII Section 1 REGULAR MEETINGS

(Specify when regular meetings are to be held, whether it be once a week, every month, or by arrangement.)

 

Regular meetings will be held weekly by quarter.

 

Article VII Section 2 SPECIAL MEETINGS

A quorum must be present at all special meetings and only the business for which a special meeting is called may be transacted at the meeting. (Specify the procedures to be employed in calling special meetings, who may call them, the procedures for notifying members, etc. Guard against a small number of members having the power to call a meeting and transact business. The President, however, is usually given the power to call such a meeting.)

 

Special meetings may be held once a month by quarter or by the request of the president or 2/3 of the members.

 

Article VIII QUORUM

(Specify in detail how many members of the club constitute a quorum for the legal transaction of business. This should be based on the number you feel must be present at a meeting to transact business. In large clubs, the percentage will be smaller than in small clubs, for example- in a club with 150 members, a workable quorum would be 20%, while in a club with only 20 members, 51% would be more appropriate.)

 

Two-Thirds of the members present at the meeting will constitute a quorum for the transaction of business. A transaction of business is any heavily great decisions that could not be resolved by Executive board.

 

Article IX COMMITTEES

Article IX Section 1 ELIGIBILITY

At the time of assuming responsibility for a committee and during tenure in office, a committee chair must meet all the eligibility requirements as stated by the university.

 

Article IX Section 2

Specify standing committees, if any; how they are chosen; and their duties using a separate section of this article for each such committee. If the organization has an Executive Council or an Executive Committee, that should be listed as the first Standing Committee.

 

Changes and immediate amendments to the constitution shall be suggested and voted upon in a special meeting of the General Assembly called for this purpose as specified in Article VII.

 

Article X DUES

(Specify the manner through which assessments against members are authorized [vote of general membership, action of board of officers, etc.]; and the time and manner of their collection. Be careful not to include an actual dollar level which would require a charter amendment to change. Use more than one section if necessary. If membership cards are issued, use a separate section to describe the process used to issue them and the purposes of such cards.)

 

There are no membership dues. It is in the belief that membership by costs should never be the drive for a truly passionate organization.

 

“Everyone is a VSA member, they just don't know it yet.” - Theodore Pascual

 

 

Article XI ADVISOR

Article XI Section 1 ELIGIBILITY

The Vietnamese Students Association shall have an advisor over 21 years of age who shall be a full-time or part-time member of the faculty, administration, or staff of the California State Polytechnic University, Pomona. Part-time staff, faculty, and administrators are permitted to advise an organization upon university approval. The advisor may not be on leave of absence at any time during his/her term of appointment. Advisors shall not be employees of auxiliary organizations.

 

Article XI Section 2 SELECTION AND APPOINTMENT

After an advisor has been nominated by the organization and approved by his/her Department Head, final approval and actual appointment will be made by the Director of The Office of Student Life & Cultural Centers. If the advisor is the Department Head, then the immediate supervisor would also need to approve before final appointment is made by the Director of The Office of Student Life & Cultural Centers.

 

Article XI Section 3 DUTIES

The advisor's responsibilities include attendance and participation in as many organizational meetings and activities as is practical, signing all forms related to the scheduling of activities and the disbursement of funds, and the other duties outlined in Office of Student Life & Cultural Center's Advisor's Guide. (Add separate sections for any duties unique to your organization.)

 

Assist with the Annual Registration, Initiate Communication with Student Leaders, Conduct Grade Checks, Attend Meetings and Select Events, Interpret Policies, Serve as Authorized Signer

 

 

Article XII AMENDMENT

 

Article XII Section 1 MEANS OF AMENDMENT

(State what procedures must be taken to amend these Charter provisions for your organization. Usually this requires a presentation of proposed amendments at one meeting, followed by a vote of the membership at the next meeting. Generally a higher percentage of affirmative votes is required to approve such amendments than is needed to approve most other actions.)

 

Preceding Year Amendment

An Executive board may apply new amendments to the by laws when in-process of the chartering of the Vietnamese Students Association. All of effects of these amendments will take place the following end of their service term, and to be upheld by the newly elected Executive board. (Any new amendments or change to position title will take effect only in the preceding year if the Executive board chooses to, taking on that a full years wait is needed before permanent implementation.)

 

Immediate Amendment

In the situation that an important and circumstantial new amendment is needed, any member of VSA may bring up the amendment that needs to be added. In this manner, an Executive board vote of 75% must be taken for the approval of an immediate amendment. It is noted that the reason for 75% is used rather than two-thirds voting is to clarify the matter is important and needed confidence to change the by-laws.

 

Article XII Section 2 APPROVAL

All amendments to these By-Laws shall be filed with Office of Student Life & Cultural Centers, submitted with the Change of Amendment Form, indicating the date and method of adoption. Revisions shall be incorporated into a fully revised copy of the proposed By-Laws. Any amendment(s) which change(s) the purpose or intent of the organization or substantively modify the proposed By-Laws shall be submitted within 90 days for approval by the University before taking effect.

 

Article XII Section 3 COMPLIANCE

These By-Laws shall not conflict with the By-Laws of the Associated Students, Inc., or with the policies and regulations of the California State Polytechnic University, Pomona, the Trustees of the California State University and Colleges, or the State of California. Any stipulations applying to all registered organizations made by the university shall be considered to be immediately enforceable, whether contained in these By-laws or not.

 

Article XIII AFFILIATED SUB-DIVISIONS

Affiliated sub-divisions are organizations that are underneath the Vietnamese Students Association and operate on a grander scale than just a committee. It is underneath these sub-divisions that each group is recognized as an official affiliate of the Vietnamese Students Association.

 

Article XIII Section 1 Vietnamese Students Associations Vietnamese Dance Crew (VDC)

I. The Vietnamese Dance Crew, a dance crew with use of modern choreographic methods, is a sub-division of VSA, with the intent of giving the members of CPP VSA the opportunity to learn how to dance as well as be a physical outlet. With this, VDC shall adhere to never overshadow being part of VSA and must also contribute to that of the community in which VSA intends to improve.

II. For this purpose, they shall be allocated permission to operate as needed with the watch over of a manager/liaison (to be appointed the Executive board of VSA [Culture Night Chair recommended or a board member who has experience in VDC]), if the regards of the following are held:

i. All VSA members are allowed to be part of VDC without discrimination nor prior experience in dance.

ii. Perform when reasonably requested by VSA, such events may range from 1st general meeting, Vietnamese Culture Night, external events, etc, but are all under the name of CPP VSA.

iii. Have members of VDC participate in VSA events as volunteers, such as the Vietnamese Culture Night as extras or performers, allowing the expansion of their experience back into the organization of VSA, but not hinder the quality of performance.

iv. Have members of VDC participate in the involvement of CPP VSA held events as volunteers.

v. Do not impede the education integrity of VSA.

vi. Understand the end goal of VDC is the improvement of VSA and reflects the actions of VSA.


III. In return, should all the regards be held, VSA shall continue to recognize VDC as an official dance crew. The benefits of this as mention are:

i. The coordinator(s) of VDC may hold practice session as they see fit for VDC members (without conflicts of major VSA events).

ii. Performance at events that are not UVSA/CPP related will be considered as VDC's personal achievements.

iii. The event known as "CPP VSA's SHOWDOWN" will give VDC an opportunity to demonstrate their achievements to all communities.

iv. Will have the support of VSA, from reliability issues to room reservation, so that the self-improvement of members will never be hindered.

 

IV. A VDC coordinator or captain must be present biweekly at Executive board meetings to present updates, concerns, and transactions. During VCN and Showdown season, a coordinator or captain must be present at every Executive board meeting.

 

Article XIII Section 2 Vietnamese Students Associations Traditional Dance Team (The Traditional)

I. The Traditional dance team, a dance team with use of traditional choreographic methods, is a sub-division of VSA, with the intent of giving the members of CPP VSA the opportunity to learn how to dance as well as hold and maintain the traditions of the Vietnam.
With this Traditional shall adhere to never overshadow being part of VSA, and must also contribute to that of the community in which VSA intends to improve.

II. For this purpose, they shall be allocated permission to operate as needed with the watch over of a manager/liaison (to be appointed the executive board of VSA [Culture Night Chair recommended or a board member who has experience in VDC]), if the regards of the following are held:

i. All VSA members are allowed to be part of Traditional without discrimination nor prior experience in dance

ii.  Perform when reasonably requested by VSA, such events may range from 1st general meeting, Vietnamese Culture Night, external events, etc, but are all under the name of CPP VSA.

iii. Have members of Traditional participate in VSA events as volunteers, such as the Vietnamese Culture Night as extras or performers, allowing the expansion of their experience back into the organization of VSA, but not hinder the quality of performance

iv. Have members of Traditional participate in the involvement of CPP VSA held events as volunteers

v. Do not impede the education integrity of VSA

vi. Understand the end goal of Traditional is the improvement of VSA and reflects the actions of VSA


III. In return, should all the regards be held, VSA shall continue to recognize Traditional as a official dance team. The benefits of this as mention are:

i. The coordinator(s) of Traditional may hold practice session as they see fit for Traditional members (without conflicts of major VSA events)

ii. Performance at events that are not UVSA/CPP related will be considered as Traditional personal achievements

iii. The event known as "CPP VSA's SHOWDOWN" will be Traditional’s opportunity to demonstrate their achievements of traditional dance to all communities of UVSA and CPP.

iv. Will have the support of VSA, from reliability issues to room reservation, so that the self-improvement of members will never be hindered.

 

IV. During VCN and Showdown season (if performing during Showdown), a Traditional coordinator must be present at Executive board meetings to present updates, concerns, and transactions.

 

Article XIII Section 3 Vietnamese Students Associations Choir

I. The Choir group, is a sub-division of VSA, with the intent of giving the members of CPP VSA the opportunity to learn how to sing as well as hold and maintain the traditions of Vietnam. With this, Choir shall adhere to never overshadow being part of VSA, and must also contribute to that of the community in which VSA intends to improve.

II. For this purpose, they shall be allocated permission to operate as needed with the watch over of a manager/liaison (to be appointed the executive board of VSA [Culture Night Chair recommended or a board member who has experience in VDC]), if the regards of the following are held:

i. All VSA members are allowed to be part of Choir without discrimination nor prior experience in singing

ii.  Perform when reasonably requested by VSA, such events may range from 1st general meeting, Vietnamese Culture Night, external events, etc, but are all under the name of CPP VSA.

iii. Have members of Choir participate in VSA events as volunteers, such as the Vietnamese Culture Night as extras or performers, allowing the expansion of their experience back into the organization of VSA, but not hinder the quality of performance

iv. Have members of Choir participate in the involvement of CPP VSA held events as volunteers

v. Do not impede the education integrity of VSA

vi. Understand the end goal of Choir is the improvement of VSA and reflects the actions of VSA


III. In return, should all the regards be held, VSA shall continue to recognize Choir as an official singing group. The benefits of this as mention are:

i. The coordinator(s) of Choir may hold practice session as they see fit for Choir members (without conflicts of major VSA events).

ii. Performance at events that are not UVSA/CPP related will be considered as Choir’s personal achievements.

iii. The event known as "CPP VSA's SHOWDOWN" will be Choir’s opportunity the chance to demonstrate their achievements of singing to all communities of UVSA and CPP.

iv. Will have the support of VSA, from reliability issues to room reservation, so that the self-improvement of members will never be hindered.

 

IV. During VCN and Showdown season (if performing during Showdown), a Choir coordinator must be present at Executive board meetings to present updates, concerns, and transactions.


Article XIII Section 4 Vietnamese Students Associations Intramural Team

I. Athletic intramural teams purpose shall be physical and mental outlets for the members of VSA. In this regard, the entertainment of sports and participation in CPP’s intramural, the creation and management of each quarters intramural team will be that of the appointed person from Executive board (with high focus of Events Coordinator to be appointed.)

II. The teams will be as picked and be fair for without discrimination, and will be a representation of CPP VSA.

III. The cost of team management as well as the registration will be under the lines of individual membership fee, as regards to the CPP intramural teams.

 

Article XIII Section 5 Vietnamese Students Associations Lion Dance

I. The Lion Dance group, is a sub-division of VSA, with the intent of giving the members of CPP VSA the opportunity to learn how to sing as well as hold and maintain the traditions of Vietnam. With this, Lion Dance shall adhere to never overshadow being part of VSA, and must also contribute to that of the community in which VSA intends to improve.

II. For this purpose, they shall be allocated permission to operate as needed with the watch over of a manager/liaison (to be appointed the executive board of VSA [Culture Night Chair recommended or a board member who has experience in Lion Dance]), if the regards of the following are held:

i. All VSA members are allowed to be part of Lion Dance without discrimination nor prior experience in lion dancing

ii.  Perform when reasonably requested by VSA, such events may range from 1st general meeting, Vietnamese Culture Night, external events, etc, but are all under the name of CPP VSA.

iii. Have members of Lion Dance participate in VSA events as volunteers, such as the Vietnamese Culture Night as extras or performers, allowing the expansion of their experience back into the organization of VSA, but not hinder the quality of performance

iv. Have members of Lion Dance participate in the involvement of CPP VSA held events as volunteers

v. Do not impede the education integrity of VSA

vi. Understand the end goal of Lion Dance is the improvement of VSA and reflects the actions of VSA


III. In return, should all the regards be held, VSA shall continue to recognize Lion Dance as an official lion dancing group. The benefits of this as mention are:

i. The coordinator(s) of Lion Dance may hold practice session as they see fit for Lion Dance members (without conflicts of major VSA events).

ii. Performance at events that are not UVSA/CPP related will be considered as Lion Dance’s personal achievements.

iii. The event known as "CPP VSA's SHOWDOWN" will be Lion Dance’s opportunity to demonstrate their achievements to all communities of UVSA and CPP.

iv. Will have the support of VSA, from reliability issues to room reservation, so that the self-improvement of members will never be hindered.

 

IV. During VCN and Showdown season (if performing during Showdown), a Lion Dance coordinator must be present at Executive board meetings to present updates, concerns, and transactions.

 

END OF BYLAW